There are a number of options for preserving the output of a new university press, but many of these come at a substantial cost. This is an emerging area and a number of projects are investigating more cost effective, open source alternatives.
It is important to consider what the press wishes to preserve and why.
At present, presses will probably have to outsource preservation requirements, which will almost certainly incur costs. It is also important to note that an institutional repository is not a preservation system.
Most importantly, preservation is not one action - it is an ongoing suite of activity and needs to be considered at an early stage in the publication workflow.
Authors should be engaged with so that some risks can be mitigated at an early stage. There may be issues with third-party material that need consideration. There will also be link rot, which will affect any embedded hypertext links in a publication.
Options for open access presses
There are a number of options for open access presses who want to implement preservation policies. When considering a journal's preservation policy, it might be useful to check which publishers have an existing preservation policy through the Directory of Open Access Journals (DOAJ)1 - publishers with an archiving policy in place have a green tick next to their names.
DOAJ lists the following digital archiving policies in its application form for new members:
- PKP Preservation Network
- PMC/Europe PMC/PMC Canada
See a list of digital preservation initiatives on Wikipedia2 for further information and links.
LOCKSS is active in support of OA publishing and participation in the Global LOCKSS Network is free for open access publishers. However, LOCKSS are accepting very few publishers due to demand for preservation from paywalled publishers (LOCKSS, n.d.4).
There are other options, one of which is the work being performed to help preserve Open Journal Systems (OJS) and insure that open content will remain open even through preservation (Sprout & Jordan, 20185).
Options for monographs
Regarding monographs, preservation policies do not form part of the application process for the Directory of Open Access Books. However, there is a digital preservation policy for open access monograph publishers who upload their content to OAPEN who collaborate with Portico for digital preservation (OAPEN, 20206). This covers presses that use publishing platforms, such as Ubiquity Press, which deposit books at OAPEN (Ubiquity Press, 20207). Presses can also preserve their book and journal content directly with Portico for an annual fee.
The above options are limited due to availability and cost implications, particularly for books. To this end, the Community-led Open Publication Infrastructures for Monographs (COPIM) project has commenced a work package on archiving and preservation for digital monographs. This includes the following deliverables:
- Technical methods for effectively archiving complex digital research publications and for creating an integrated collection of content in different formats
- A pilot case archiving a subset of ScholarLed publications in at least two different locations
- A model which enables the expansion and uptake of the methods by other presses and libraries
- Recommendations for best practice around legal and copyright issues that complicate effective archiving of complex digital research publications (COPIM, 20208)
Initial workshops have confirmed that there is no "silver bullet" for preservation and it is good practice to preserve as much as possible in as many places as possible, eg the Internet Archive (see also Newbold, 20209). One of the initial findings was that preservation should be considered as part of the dissemination process. It is basically another way for readers to find content. It is hoped that this part of the COPIM project will deliver affordable solutions for open access monographs over the next two to three years.
This section has adapted text by published in Emery et al. (2020)10 under a CC BY-NC 4.0 licence. Thanks also to Dr Gareth Cole, research data manager at Loughborough University for advice on this section.
- 1 DOAJ. (2020). Journal application form. Retrieved from https://doaj.org/application/new#digital_archiving_policy-container
- 2 Wikipedia. (2020) List of digital preservation policies. Retrieved from https://en.wikipedia.org/wiki/List_of_digital_preservation_initiatives
- 3 Adema, J., & Stone, G. (2017) Changing publishing ecologies: A landscape study of new university presses and academic-led publishing. Retrieved from http://repository.jisc.ac.uk/6666/
- 4 LOCKSS. (n.d.). For publishers. Retrieved from https://www.lockss.org/use-lockss/publishers
- 5 Sprout, B., & Jordan, M. (2018). Distributed digital preservation: Preserving open journal systems content in the PKP PN, Digital library perspectives 34(4): 246–261. https://doi.org/10.1108/DLP-11-2017-0043
- 6 OAPEN. (2020). Digital preservation. Retrieved from https://oapen.org/article/1201392-digital-preservation
- 7 Ubiquity Press. (2020). Publishing with Ubiquity Press. Retrieved from https://www.ubiquitypress.com/site/publish/
- 8 COPIM. (2020). WP7: Archiving and Digital Preservation. Retrieved from https://copim.pubpub.org/wp7
- 9 Newbold, B. (2020, September 15). How the Internet Archive is ensuring permanent access to open access journal articles [web log]. Retrieved from: http://blog.archive.org/2020/09/15/how-the-internet-archive-is-ensuring-...
- 10 • Emery, J., Stone, G., & McCracken, P. (2020). Techniques for Electronic Resource Management: Terms and the Transition to Open. Chicago: American Library Association. https://doi.org/10.15760/lib-01