Open access good practice
Sharing examples of open access (OA) good practice to support universities in implementing OA as efficiently as possible
2 years and 3 months
Ended 31 Jul 2016100%
£250k to £1m
Open access good practice is a community-based support activity producing advice aimed at helping the higher education sector to implement open access (OA).
About the project
Open access good practice was a community-based support activity comprising nine pathfinder projects (involving 30 universities plus a wider community of practice of more than 200 professionals from 90 universities). The pathfinder projects are producing advice, guidance, models, case studies and other support materials to help the higher education sector to implement open access (OA) as efficiently as possible.
See all pathfinder projects
E2EOA – End-to-End Open Access Process Review and Improvements
Improving OA metadata management via EPrints whilst considering transferability of outputs to other platforms.
Lead: University of Glasgow
Associates: University of Southampton, Lancaster University, University of Kent
GW4 libraries - Options for Administrative Efficiencies in OA Implementation
Examining options to reduce administration costs for OA implementation.
Lead: University of Bath
Associates: University of Bristol, University of Exeter, University of Cardiff
HHuLOA - Hull, Huddersfield and Lincoln Open Access
Focusing on good practice to identify and implement a range of OA initiatives across three non-RLUK research intensive partners.
Lead: University of Hull
Associates: University of Huddersfield, University of Lincoln
LOCH - Lessons in Open Access Compliance in Higher Education
Producing re-usable resources for OA practitioners.
Lead: University of Edinburgh
Associates: Heriot Watt University, University of St Andrews
Making sense of open access – a researcher-centred approach to funder mandates
Understanding researcher behaviours through sense-making for better OA engagement.
Lead: Oxford Brookes University
Associates: Nottingham Trent University, University of Portsmouth
NUSP - Northumbria University, University of Sunderland Pathfinder
Optimising resources to develop a strategic approach to open access. Enabling HEIs with limited external funding to develop evidence-based, creative responses to the challenges and opportunities of open access.
Lead: Northumbria University - Associate: University of Sunderland.
O2OA - Open to Open Access
Enabling HEIs with limited financial and human resources considering aspects of impact with regard to open access implementation.
Lead: Coventry University
Associates: University of Northampton, DeMontfort University
Building a north-west community of practice for OA, producing toolkits, running workshops and hosting a landmark conference.
Lead: University of Manchester
Associates: Edge Hill University, Liverpool John Moores University, University of Liverpool; University of Salford
Pathways to Open Access
Pathways to increase OA looking at advocacy, publication management and data investigation.
Associates: Newcastle University, University of Nottingham
- LOCH: Minimum deposit requirements checklist
- LOCH: Example college communications email about open access
- Making sense: MIAO - my individual assessment of open access
- Making sense: Open access workshop toolkit and the use of pre and post-workshop questionnaires for course development – blog post
- Making sense: OA workshop toolkit - presentation for workshop
- Making sense: OA workshop toolkit - tips for OA
- Making sense: OA workshop toolkit - pre-workshop questionnaire
- Making sense: OA workshop toolkit - post-workshop questionnaire
- Making sense: Using semi-structured interviews to gain a better understanding of researchers' approaches to OA – blog post
- Making sense: OA advocacy at Nottingham Trent University (NTU) including talking head video blog post
- Making sense: NTU talking head video top tips and questions
- Making sense: Designing OA for academics at the University of Plymouth
- Making sense: Portsmouth REF poster - version one
- Making sense: Portsmouth REF poster - simplified version two
- Making sense: Sharing our ‘top tips’ for promoting open access at Jisc OA pathfinders ‘Teachmeet’ advocacy event
- O2OA: OA and the research lifecycle – a guide for researchers
- opeNWorks: Finding our way after Finch: lessons learned and where they lead – workshop report
- opeNWorks Toolkit for open access support staff
- NUSP: OA decision making tool for researchers
- Pathways to OA: Advocating open access - a toolkit for librarians and research support staff
- E2EOA: Open access issues and potential solutions - workshop report
- HHuLOA: OA baselining spreadsheet
- HHuLOA: Baseline open access assessment: themes and trends - blog post
- Jisc / ARMA Open Access webinar – Defining an Open Access service (several projects involved)
- Making sense: CIAO - collaborative institutional assessment of open access
- NUSP: How to be innovative in open access with limited resources - workshop report
- NUSP: OA good practice: what we’ve learned so far- blog post
- NUSP: Durham University – case study
- NUSP: University of Hull – case study
- NUSP: University of Lincoln – case study
- NUSP: Teesside University – case study
- O2OA: Needs assessment final report
- O2OA: Intervention mapping for open access - worksheet
- O2OA: Intervention mapping for open access - facilitators workshop guide
- opeNWorks: Baseline case studies
- Pathways to OA: baseline report
- GW4: Good practice guide - using purchase cards for APC payments
- GW4: Initial questionnaire for Functional Cost Analysis baselining
- GW4: Key fields for APC internal institutional reporting
- GW4: Managing APC payments using Access and Excel: a comparison – blog post
- GW4: Offset implementation review
- GW4: Open access reporting checklist and sample APC payment workflows for institutions
- GW4: OA reporting checklist (version 2)
- GW4: Pre-payments and the development of the APC market: a survey of the literature
- GW4: APC payment management: in practice and good practice – workshop report
- GW4: Review of APC intermediary services
- GW4: The ultimate pre-payment account
- GW4: Using functional cost analysis to evaluate the APC payments process
- GW4: Vouchers and discount codes: recommendations for institutions and publishers
- LOCH: St Andrews library open access fund: business case and criteria
- LOCH: Improving estimates of the total cost of publication by recognising 'APCs paid in the wild'
- NUSP: Open access cost modelling tool
- Pathways to OA: APC funds survey and report
Metadata, systems and interoperability
- E2EOA: Managing open access with e-prints software: a case study
- E2EOA: Open access technical workshop 'un-report'
- E2EOA: E-prints open access code
- E2EOA: Improved E Prints functionality to link awards to outputs – code used by the University of Glasgow
- E2EOA: Mapping open access requirements to pure and fedora: a technical case study
- HHuLOA: RIOXX review and proposed practice - blog post
- LOCH: pure validation training document
- E2EOA: Open access and the REF: issues and potential solutions – workshop report
- E2EOA: Open access and the REF – second workshop report
- HHuLOA spreadsheet of codified policy statements
- HHuLOA: Communicating the open access policy landscape – article
- LOCH: Case study: implementation of HEFCE open access policy for the next REF within the college of medicine and veterinary medicine, University of Edinburgh
- LOCH: planning for open access in REF - discussion points
- LOCH: St Andrews REF monitoring email templates
- Pathways to OA: List of journals not compliant with the REF embargo requirements - Community list of non-compliant journals, by REF panel
- Pathways to OA: Analysis of REF exceptions 39(b) and 39(c) - Investigation into the 2014 REF submission and papers that would have been compliant with the embargo exceptions.
- Pathways to OA: REF exceptions - blog post
- Pathways to OA: REF exceptions and subject repositories – workshop report
- LOCH: Implementing open access across a large University: a case study from the University of Edinburgh
- LOCH: open access facilitator job description (draft)
- LOCH: open access implementation responsibility matrix
- LOCH: REF open access implementation documents
- LOCH: school open access implementation plan with risk register
- LOCH/ARMA open access good practice - Edinburgh University case study
- LOCH/ARMA open access good practice - St Andrews University case study
- LOCH: Managing open access (OA) workflows at the University of St Andrews: challenges and pathfinder solutions
- HHuLOA: Mapping OA requirements to Jisc services and OAWAL - blog post
- HHuLOA: Mapping open access to e-resource workflows - blog post
- HHuLOA: UK open access lifecycle diagrams and tube map (6 diagrams)
- HHuLOA: Links between open access and research management, plus how open access is reflected in institutional strategies – presentation slides
- HHuLOA: Links between open access and research management, plus how open access is reflected in institutional strategies – video
- opeNWorks report on approaches to deposit and benchmarking open access support services
- opeNWorks: Approaches to deposit at Manchester Metropolitan University – case study
- opeNWorks: Approaches to deposit at Imperial College – case study
- opeNWorks: Approaches to deposit at the University of Sheffield – case study
- opeNWorks: Approaches to deposit at the University of Sussex – case study
- opeNWorks: Approaches to deposit at Liverpool John Moores University – a case study
- opeNWorks: Approaches to deposit at Queen Mary University London – a case study
Why we did this
The scholarly communications system is evolving rapidly with open access becoming the new paradigm. UK research funders' commitment to support OA offers universities both opportunities and risks as they implement OA policies.
While higher education institutions have generally responded quickly, more support is needed so that universities can exploit these opportunities and manage the risks.
Who will benefit from this project?
By taking a sector-driven approach to creating and delivering support, this project aims to deliver value to all institutional based professional staff that have a role in OA implementation.
This includes, but is not limited to: librarians, repository managers, research managers and even researchers themselves who have a professional interest in OA.
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This project ran until summer 2016