The Financial X-ray helps IT departments to benchmark, understand and easily compare overall costs. It's a useful tool to build a business case for changes in IT infrastructure, and create an ongoing mechanism for dialogue between finance and IT departments. It can also provide a means of highlighting the comparative cost of shared and commercial third party services.
BUFDG connected us with several universities interested in gaining a better understanding of their IT costs. Some universities had been offered ‘return on investment calculators’ by their IT suppliers however these tools fail to reflect the position of research and education organisations.
Detailed statistics about your institution’s IT spend
An accountant will carry out much of the work so your staff are not burdened
Prompt service carried out in days rather than weeks
Access to statistics for other organisations to benchmark your spend against the sector
A final report for presentation to senior management.
The model can provide you with:
Detailed data including total IT costs as a percentage of annual turnover
Information on money spent on student-facing IT services per year
The financial X-ray service is available for a fee plus travel, hotel and subsistence expenses for this work. The fee is agreed in advance and based on the size of the institution as measured by annual income.
Please note that VAT is not chargeable on this service where the customer is inside the cost sharing group for VAT purposes.
The customer is required to help:
Identify staff who should be involved in the process from within the "central" IT function and outside in devolved departments where the delivery of IT exists
Arrange 1:1 meetings
Provide financial transaction data
The customer must sign the service order form and the terms and conditions form, which together forms the contract.
Organisations must ensure they understand and adhere to the Jisc security policy, a copy to be supplied on request.
Provided upon request.
Request for service
Request this service via the Jisc service desk on 0300 300 2212, or via email to firstname.lastname@example.org.
Service delivery time
An initial response to any enquiry will be given within eight business hours, as defined in SLD definitions.
Terms and conditions
Both Jisc and client organisation must sign the service order form, which together with the terms and conditions, forms the contract as evidence of understanding and compliance.
Reviews and reporting
Jisc consultant will provide a detailed management report upon completion of the service. This will give insight into total cost per IT service, broken down into staff and non-staff cost and including peer benchmarking. Evaluation of root cause also provided, where known, of variances to peer average spend, along with key observations.