How our library services support e-resources management
Tap on the items to explore further
Explore the areas to find out more
The negotiation and procurement of electronic resources agreements with a range of national and international publishers, incorporating licence management and offset agreements for APC charges.
Negotiating with publishers
Negotiating with publishers Ensuring the best deal is achieved for the lowest cost is essential for libraries as budgets are squeezed and demands for new content increase while maintaining existing collections.
Jisc Collections By negotiating on behalf of HEIs across the UK, Jisc Collections enables libraries to reduce local administrative costs and purchase access to more resources, and for researchers to buy more OA APCs with government funding.Visit Jisc Collections >>
Subscription and purchasing
Subscription and purchasing The activity of purchasing, subscribing and renewing electronic resources agreements is a significant time and administrative overhead for libraries. Jisc alleviates the administrative burden involved.
Jisc Collections website
Jisc Collections website Provides the route to purchase and renew digital subscriptions quickly and easily, while complying to procurement regulations, therefore reducing the administrative burden for HEIs.Visit Jisc Collections >>
KB+ Provides centrally maintained and verified publication information on e-journal agreements for subscription. It also enables easy analysis and comparison of packages for renewal purposes.Knowledge Base+ >>
JUSP Once a publisher signs to JUSP, the team implement data harvesting of COUNTER-compliant usage statistics via the SUSHI protocol.Visit JUSP >>
Licence management Providing institutions with the information they need to understand their rights with regard to walk-in and concurrent access, inter-library loans, etc.
Jisc Collections website
Jisc Collections website Offering machine readable versions of our publisher licences to enable easier comparison and analysis.Visit Jisc Collections >>
KB+ Provides key licence information such as walk-in users, concurrent access, Post Cancellation Access for subscriptions negotiated by Jisc Collections as well as allowing institutions to create and store their own licences.Visit Knowledge Base+ >>
SHERPA RoMEO Enables researchers and librarians to see publishers’ conditions for open access publication on a journal-by-journal basis.Visit SHERPA RoMEO >>
Informing the current and ongoing access entitlements to electronic resources as well as permissions for use of these resources.
Entitlement tracking Providing comprehensive e-resource title and holdings information to ensure libraries can fully and more accurately deliver their resources to their users.
Ongoing access Electronic resources access arrangements vary so it is necessary to understand what access entitlements are available both during and after a subscription is purchased.
KB+ Provides detailed records of e-resource entitlements both during and after subscription.Visit Knowledge Base+ >>
Keepers Registry Monitors the archiving arrangements for electronic journals enabling you to discover which of your e-journals are being archived and by what organisation.Visit Keepers Registry >>
Usage tracking provides insight to institutions of the value of their electronic resources subscriptions, helping to inform future subscriptions and collection management.
Usage tracking Understanding the usage of electronic resources subscriptions provides valuable insight to the value of purchasing subscriptions and informs collection management decisions.
JUSP Provides a single point to access COUNTER-compliant journal, e-book, database and platform statistics. This saves time and effort in gathering and compiling data, enabling more time for analysis.Visit JUSP >>
Effective e-resource management is key to the successful functioning of an institution’s library, expanding collections and evaluating existing subscriptions in response to institutional priorities and the needs of library users.
The shift from print to electronic publishing has significantly altered the way that library resources are bought and accessed, presenting challenges in areas such as:
- Price negotiation
- Tracking ongoing access
It also presents significant opportunities in:
- Improving discoverability and access to resources
- Analysing the usage and value for money of library subscriptions
We have developed a number of guides to highlight how our services can help.
Offering value, savings and efficiencies (VSE)
Jisc provides its subscribers substantial savings and efficiencies through the provision of our library support services.
These are both hard cash savings on publishers’ list prices negotiated on behalf of subscribers by Jisc Collections and staff time savings (efficiencies) provided by Jisc undertaking the negotiating activities with publishers.
Other library support services provided by Jisc provide substantial financial and non-financial VSE for our subscribers.
Your account manager has access to details of the VSE figures for your institution and can discuss them with you when they visit.
How we help
Negotiating with publishers
Jisc Collections negotiates the best possible pricing, terms, and access conditions for licensed digital content for UK higher education institutions, using our collective influence to obtain value for money. This saves librarians significant time, money and effort.
High-quality digital content is selected for academic research, teaching and learning. It is licensed from a wide range of publishers, from:
- Commercial to university presses
- Large to small society presses
- Established open access publishers to new open access entrants
Jisc Collections also ensures it is looking ahead and carries out environmental scanning and research into innovative resources, licensing models and evaluation tools. This is particularly useful with librarians having to cope with an increasingly complex environment, for example, off-setting arrangements for article processing charges (APCs).
Subscription and purchasing
Jisc Collections reduces the administrative burden of managing subscriptions and payments by providing an online account to manage your subscriptions, acquisitions and invoicing with us.
Users can search the catalogue, place orders, review subscriptions and accept licences for Jisc-negotiated resources.
In cases where Jisc Collections also manages the payment process, the financial administration involved in opening multiple supplier accounts is also reduced.
A dedicated helpdesk is available to support all these functions.
The Knowledge Base+ (KB+) service provides centrally maintained and verified publication information on e-journal and e-books (perpetual only) agreements for subscription.
It also includes journal metadata that institutions can use to manage their individual subscriptions or packages outside their Jisc Collections agreements.
The content of the package offers can be reviewed against current subscriptions, usage statistics (JUSP) and core titles to inform renewal decisions. A number of use cases have been developed by KB+ which explain how the service can help support activities in more detail.
Access can be granted to an unlimited number of staff members as editors or read-only to manage and access information regarding subscriptions and licences. This reduces time spent retrieving and sharing information in response to individual queries from across library teams.
Institutional usage statistics for subscribed resources (as long as they are provided by a participating publisher) is available from the moment an institution signs up to the JUSP service.
With the Jisc model licence, librarians can be assured that they are receiving favourable and consistent terms for all Jisc-negotiated content.
Machine readable versions of Jisc Collections licences are available in KB+, enabling easier comparison and analysis, as well as the opportunity for data integration with institutions’ library management systems.
KB+ provides key licence information on key areas such as walk-in users, concurrent access, and post cancellation access (PCA) for subscriptions negotiated by Jisc Collections in an easy to view format.
Libraries can also create and store their own licences capturing key licence properties.
KB+ allows libraries to export their list of subscriptions and/or entitlements along with the main licence properties. This allows librarians to share information with other teams within the library.
KB+ can help libraries to keep up to date with journal changes, keeping track of entitlements and journal coverage. Features such as 'pending changes' make ad-hoc changes throughout the subscription year easier to manage.
SUNCAT provides the current entitlements for both print and electronic serial subscription and can be used to check which journal titles are available at other nearby universities, making collection management decisions easier through collaboration and sharing of resources with other libraries.
KB+ provides detailed records of e-resource entitlements both during and after subscription, helping libraries manage post-cancellation and perpetual access agreements.
The Keepers Registry allows libraries to monitor the archiving arrangement for electronic journals, highlighting those that are ‘at risk of loss’ and detailing where and how they are being preserved for future access.
JUSP provides a single point of access for COUNTER-compliant usage statistics from all participating publishers.
This allows libraries to spend less time on data collection and more on data analysis, for example, when making decisions regarding subscription cancellations or substitutions.
A more detailed use case is available on the JUSP website.
Data and interoperability
All of Jisc’s subscription management services are underpinned by a variety of data sets, which can be based on industry standards such as the COUNTER-compliant statistics powering JUSP, or the KBART verified title lists available in KB+.
Our services can be relied upon as trusted sources, which ensure librarians can be reassured that the information provided to them is accurate, saving the effort of validating data for themselves.
Data is also shared between Jisc services (for example, between KB+ and JUSP, and between KB+ and Jisc Collections), reducing duplication of effort and information.
There is substantial scope to continue this de-duplication of effort making services much more efficient and robust through the transforming library support services project.
Analytics and business intelligence
Analytics and business intelligence is at the heart of e-resource management.
Jisc’s services help in two ways.
Firstly, our services are providing the analytics support needed (ie through JUSP), which helps inform decision making. But Jisc is also able to take a sector view from the data available to it, which informs future negotiations with publishers and collection development.
Jisc is also working with the higher education statistics agency (HESA) on a business intelligence project to provide an opportunity to develop visualised data dashboards using the data and analytics tools developed for the new Heidi Plus service.
The development opportunity has been extended to libraries to explore the potential for library-related insights, which may be available to HESA members in the future.
You can read about the results of the first library cohort on our library services blog.