JISC

This pilot study examined the management of employee records and makes a practical contribution to extending JISC's work in providing records management exemplars to the HE/FE sector. Employee information is held in various formats on several types of media and its effective management requires many parts of an institution to work together. The increasing predominance of legislative compliance requires a common sector standard to be endorsed.  This project defined the key record series in human resource management activities and refined the retention guidelines identified in section 6.25 and 6.26 of the JISC Study of the Records Lifecycle model.  It enables the better understanding of the range of issues identified in the Continuing Access and Digital Preservation Strategy 2002-5, such as the increasing complexity of records creation, storage, use and the expansion of web-based information. The benefits of the project is the definition of the 'employee record', which will lead to increased productivity by reducing the current level of duplicated effort and the reduction of overheads of staff time. The risk of litigation from badly managed records under the Data Protection Act (1998) or employment tribunals will be reduced.