The purpose of the workshop is to focus on the project deliverables within the programme of defining benefits, identifying costs where possible and presenting a plan for sustainability. It aims to provide practical guidance and advice to projects; opportunities for projects to discuss progress with defining costs, benefits and sustainability, and where they may need future help; and to identify potential case studies, emerging lessons and next steps.

JISCMRD Programme Costs, Benefits and Sustainability Workshop

Venue

 Aztec Hotel, Almondsbury, Bristol, BS32 4TS - http://www.aztechotelbristol.com/

Date

2-3 November 2010

Aims

The purpose of the workshop was to focus on the project deliverables within the programme of defining benefits, identifying costs where possible and presenting a plan for sustainability. It aimed to provide practical guidance and advice to projects; opportunities for projects to discuss progress with defining costs, benefits and sustainability, and where they may need future help; and to identify potential case studies, emerging lessons and next steps.

Audience

The workshop was relevant to staff from JISC 07/09 Research Data Management Infrastructure Programme projects and staff from those Research Data Management Planning projects with an interest in this area were also welcome.

Format

Presentations, breakout sessions, discussion, and networking opportunities.

Programme

Tuesday 2 November

12.00 - 13.15 Registration & Lunch 
13.15 - 13.30 Introduction (Simon Hodson) 
TRAC and Sustainability
13.30 - 14.15 An introduction to TRAC and costing Research Infrastructure (Andrew Bush, KPMG)
14.15 - 14.45 Questions and Discussion
14.45 - 15.15 Tea/Coffee
Breakouts:
15.15 - 16.45 2 Parallel small group discussions of progress by projects and planning for sustainability.

These break out groups will follow an open and discursive format.  Projects will be asked to report very briefly and precisely on what they have achieved so far in determining costs, identifying benefits and planning for sustainability.  This will be followed by a guided discussion of best to achieve concrete outputs which will be useful within and beyond the host institutions.

16.45 - 17.00 Break
17.00 - 17.45 Reports back from Breakouts and discussion
19.30 Dinner

Wednesday 3 November

9.00 - 9.15 Introduction (Simon Hodson) 
Identifying Benefits
9.15 - 9.45 FOI and Research Data (Chris Rusbridge) 
9.45 - 10.00 Questions 
10.00 - 10.20 Aida and benchmarking institutional progress (Ed Pinsent)
10.20 - 10.30 Questions 
10.30 - 10.50             KRDS Benefits Taxonomy and potential metrics/indicators (Neil Beagrie)
10.50 - 11.00 Questions

11.00 - 11.30

 Tea/Coffee
Breakouts
11.30 - 12.30 2 Breakout Groups:
  • Emerging Case Studies – participants will help identify and select potential case studies from each of the 07/09projects/or across the programme and how they illustrate emerging key benefits for stakeholders (researchers/institutions/funders/public)
  • Demonstrating Benefits - participants will help identify potential key benefits from the projects and programme for stakeholders (researchers/institutions/funders/public) and how they might be measured or illustrated.
12.30 - 13.30 Lunch
13.30 - 14.30 Reports back from breakout groups
14.30 - 15.00 Panel – Discussion: perspectives on lessons to date, additional efforts needed, and next steps.
15.00 - 15.30 Summary and Close
15.30 - 16.00 Coffee/Departures

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