Greening Events II
Read the Best Practices for Event Amplification: a Greening Events II Report from the project
The Greening Events Project1 (funded under the previous Greening ICT call) was a small exploratory project into how to minimise the sustainability impacts of academic related events (such as conferences, seminars, training and planning meetings). The project used real academic events as case studies and looked at the role that digital technologies could play in helping to reduce the negative sustainability impacts of these events, as well as developing a prototype systemic impact analysis methodology to help event organisers conduct assessments of the sustainability impacts of their events.
The Greening Events project is due to complete in December 2010 and will provide guides and examples of practical guidelines for integrating systems thinking into policy development, event planning and attendance, as well as prototype software tools to support event organisers and delegates. The Greening Events II project will use the research findings and outcomes from the exploratory project to further develop, test and embed the outputs within the University of Bristol as an exemplar of how a university can measure and work towards reducing its carbon footprint and other negative sustainability impacts in relation to academic events and use ICT to enhance their outcomes.
There are two main strands of work proposed in the Greening Events II project:
1. An Academic Event Profiler tool to allow the University of Bristol (and other universities) to systemically profile their event and travel footprints (including financial costs, Greenhouse Gas (GHG) emissions and other negative sustainability impacts) in order to provide a baseline on which to measure any subsequent reductions.
2. An Events Planning Toolkit to help event organisers think through what type of event they need to hold (physical, virtual or hybrid) and then to provide assistance in the form of guidelines and technology tools with each stage in the process to enable them to reduce the negative sustainability impacts of their event.
HEFCE have begun to encourage universities to calculate baseline data for Scope 3 GHG emissions (of which academic travel is a significant part) and to set reduction targets. The outputs from the Greening Events II project would provide the community with an exemplar in profiling the extent and sustainability impacts of academic events/travel within an organisation, which would help institutions to benchmark their emissions in this area. In addition the project will provide tools for planning and decision making to help reduce the negative sustainability impacts of such events. The proposal has the full support of senior management at the University of Bristol as this is an area that the Sustainability Department have already highlighted as requiring attention in the near future and this project would allow them to take forward the work at a greater pace than would have otherwise been possible.