The introduction of Smartcards and new access control system across the campus will have numerous beneficial applications which would vastly improve systems and processes as well as the experience of our staff and students and reduce our overall costs financially and environmentally. In order to ensure that the new IT solutions aligns to this new strategic goal, we will adopt an EA approach to review and re-design of our business processes and supporting application and technology. Using this approach we are hoping will help us overcome change barriers normally associated with an organisational change.

Assessing the adoption of EA as a change agent within an organisation wide change

Overview

The introduction of Smartcards and new access control system across the campus will have numerous beneficial applications which would vastly improve systems and processes as well as the experience of our staff and students and reduce our overall costs financially and environmentally.

In order to ensure that the new IT solutions aligns to this new  strategic goal, we will adopt an EA approach to review  and re-design of our business processes and supporting application and technology. Using this approach we are hoping will help us overcome change barriers normally associated with an organisational change.

Aims and objectives 

This project aims to demonstrate how an Enterprise Architecture approach can help to overcome cultural barriers associated with a change initiative such as governance, staff roles and responsibilities as well as ensuring that all opportunities are exploited and ensure that new business processes contribute in reducing environmental impact. This proposal will show how we can exploit the benefits of Smartcards and implement organisational wide change through the adoption of TOGAF. It will not be concerned with the physical implementation of the access control system which will be undertaken as a separate University project proceeding in parallel.  

Project methodology

The project methodology will be based upon the adoption of a light touch TOGAF framework combined with a light Prince2 to ensure good governance of this project and timely delivery of its outputs and objectives.

Anticipated outputs and outcomes

  • Iterative case study
  • Baseline and target Enterprise Architecture
  • Full project report (inc; report of test of assumption, tackling issue of governance, gap analysis, result of our BRM exercise)
  • Evaluation of the open source Archi tool with notes o how to use it.
  • SOA model
  • Evaluation SOAP vs REST
  • Evaluation of BizTalk
  • Report on our BRM

Technology / Standards used

Framework: Combination of light touch TOGAF and light touch PRINCE2.

Technology:

  • ARCHI for modelling
  • JISC InfoNet Impact Calculator to cost our baseline and target processes
  • Suste-IT Carbon Footprinting Tool to assess our base line and target carbon footprint.

Project Staff

Project Manager

Nathalie Czechowski, Lead Analyst Programmer, Coventry University, ITS-IS, ext 446, ccx202@coventry.ac.uk

Project Team
  • John Latham, Pro-Vice Chancellor and Project Director, Coventry University, Jlatham@coventry.ac.uk
  • Ian Anderson, Business Analyst, Coventry University, ext 4496, ccx313@coventry.ac.uk,
  • Stephen Booth, Technical Specialist (middle ware, Enterprise Software Infrastructure), ext 4124, ccx111@coventry.ac.uk
  • Kathy Collins (Principal Registry Officer and Project client Stakeholder), Registry, ext 2182, reg096@coventry.ac.uk
  • Mike Foxall Assistant Director Operations and Maintenance & Key Stake Holder), Estate, ext 657368, aa3991@coventry.ac.uk
  • Philip Brabban, Head of Circulation and Document Delivery Services & Key Stakeholder, Library, ext7519 aa2950@coventry.ac.uk
  • Steve Rogers, Server Development Leader, ITS, ext 657069, ccx314@coventry.ac.uk
  • Mark Cooper, Principal Analyst Programmer , ITS, ext5119, aa0365@coventry.ac.uk
  • David Price, Principal Analyst Programmer , ITS, ext8853, ccx074@coventry.ac.uk
  • Iain Watt, Infrastructure Development Leader, ITS, ext656044, aa3473@coventry.ac.uk
  • Shaban Padam, Principal Analyst Programmer , ITS, ext 4651, ccx006@coventry.ac.uk
Summary
Start date
12 July 2010
End date
13 May 2011
Funding programme
Flexible service delivery programme
Project website
Lead institutions

Coventry University