FAIR Synthesis: TARDis

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TARDis: Targeting Academic Research for Deposit and Disclosure  

The TARDis project has investigated the technical and cultural aspects of setting up an institutional repository and making this an integral part of the research and publication process within the University of Southampton. Although the basis of the repository is self-archiving, they have also offered mediated archiving as well, in order to generate interest and take up and to ensure a high level of metadata quality. The work of the project has culminated in an announcement by the University to provide core funding to support use of the institutional repository across the university and make all the University's research freely available. 

Further information is available at the JISC project page and the project website. The final report from the project is also available. 

Outputs from the project include the adaptation and implementation of the ePrints software, a body of e-prints from across the University, reports and a discussion, plus a range of publications and presentations from meetings outside and inside the University. The project has also influenced and has links with several related initiatives and projects. 

Contact

Pauline Simpson
Head of Information Services
Southampton Oceanography Centre
University of Southampton
Waterfront Campus
European Way
Southampton SO14 3ZH

Email: ps@soc.soton.ac.uk
Tel: 02380 596111

Software

The project has implemented GNU EPrints software version 2.0 for the creation and development of a multi-disciplinary institutional repository, available at http://eprints.soton.ac.uk.  Collections are based on the research output of the University (including pre and post-prints, conference papers, research reports, research data and working papers). A number of adaptations, mainly related to interface, have been implemented within the ePrints software.

  • A new data entry interface has been designed as part of this work with input from an HCI specialist; this is now available for wider use as required.  A report of this work is also available (see reports below).  The new structure has been designed in part to facilitate mediated archiving as an option to self-archiving
  • An on-screen help system has been devised and implemented
  • A number of import scripts have been created to facilitate the loading of content into the repository.  Please contact project staff for further details of these

In addition, a Research Assessment Exercise (RAE) Management interface was investigated for EPrints.  This activity has been pursued beyond the project through the IRRA project. 

This work has been fed back into and influenced development of the EPrints software (see http://software.eprints.org), which is also based at the University of Southampton, within the School of Electronics and Computer Science.


Content

As of December 2005 over 7300 records were contained within the repository, of which more than 1400 are available in full-text (a few with restricted access).

Reports

An environmental assessment of research publication activity and related factors impacting the development of an Institutional e-Print Repository at the University of Southampton, Hey, J.M.N., 2004, University of Southampton, Southampton, available at http://eprints.soton.ac.uk/6218/

Report on the technical issues of using GNU EPrints Software for the development of an institutional e-Print repository at the University of Southampton, Gutteridge, C.J., Hitchcock, S., Simpson, P. and Hey, J., 2003, University of Southampton, Southampton, UK, available at http://eprints.soton.ac.uk/archive/00000184/

Event

The project co-hosted with GNU Eprints a two-day Southampton Workshop on UK Institutional OA Repositories, University of Southampton, 25-26th January 2005.  Details are available at http://www.eprints.org/jan2005/overview.html

Discussion paper

A series of discussion points on the subject categorisation of e-print archives is available at http://tardis.eprints.org/discussion/

Links with related initiatives and projects

  • Authentication for Publication, a JISC-funded project [2003-4] within the Authentication, Authorisation and Accounting Programme, addressing the technical and management issues related to the authentication of research papers that have been submitted electronically.  The TARDis archive has been used as the test-bed for this work.  See http://www.iss.soton.ac.uk/dabs/auth/pub/ for details.
  • Digitisation of 18th Century official publications is a part of the JISC-funded Digitisation Programme [2003-8] and is based at BOPCRIS at the University of Southampton.  See http://www.bopcris.ac.uk/18c/ for details.
  • eBank UK, a JISC-funded project [2003-4] which is investigating the issues surrounding provenance and the use and re-use of original data for research and learning purposes.  See http://www.ukoln.ac.uk/projects/ebank-uk/ for details.
  • The EFAIR cluster of FAIR projects, allowing exchange of experience and ideas with the other e-prints projects in particular.
  • International Association of Aquatic and Marine Sciences Libraries and Information Centres (IAMSLIC).  The project has fed its work into this group, which is now building its own subject repository and harvester.  The project manager is also involved in a UN project to develop a marine science repository for Africa (ODINPubAfrica).
  • Preserv, a JISC-funded project [2004-5] within the Supporting Digital Preservation and Asset Management in Institutions Programme at the University of Southampton examining the preservation of e-prints.  The project team will be working closely with them. See details.

Publications

Hey, J.M.N., Simpson, P. and Carr, L., The TARDis route map to open access: developing an institutional repository model. In: Dobreva, M. and Engelen, J. (eds.), ELPUB 2005: Proceedings of the 9th ICCC International Conference on Electronics Publishing, June 2005, Leuven, Belgium, Peeters Publishing. pp179-182, available at http://eprints.soton.ac.uk/16262/

Simpson, P., and Hey, J., Forward in time: TARDis and the RAE, JISC Inform, 2005, No. 8, p.16, available at http://eprints.soton.ac.uk/14522/

Hey, J.M.N., Targeting academic research: Southampton's institutional repository.  In: Lewis, J. (ed.), Proceedings of Online Information 2004, 30th November-2nd December 2004, Learned Information Ltd. pp.127-136, available at http://eprints.soton.ac.uk/13598/

Hey, J., ECDL 2004: a digital librarian's report, Ariadne, 2004, Issue 41, available at http://www.ariadne.ac.uk/issue41/ecdl2004-rpt/intro.html

Simpson, P., and Hey, J.M.N., Institutional E-Print Repositories For Research Visibility.  In: Encyclopedia of Library and Information Science, Second Edition, Revised and Expanded, Dekker, 2004, in 4 volumes.
Hey, J., Targeting Academic Research with Southampton's Institutional Repository, Ariadne, 2004, Issue 40, available at http://www.ariadne.ac.uk/issue40/hey/
Hey, J.M.N. and Simpson, P., Opening access to research with TARDis at Southampton University. ASSIGNation, 2004 21(3): 19-22, available at http://eprints.soton.ac.uk/archive/00005007/
Barton, J., Currier, S. and Hey, J.M.N., Building Quality Assurance into Metadata Creation: an Analysis based on the Learning Objects and e-Prints Communities of Practice. In: Proceedings DC-2003 (2003 Dublin Core Conference), Supporting Communities of Discourse and Practice - Metadata Research and Applications, 28th Sept-2nd Oct 2003, Seattle, Washington, USA, available at http://tardis.eprints.org/papers/
Nixon, W.J. and Hey, J., Intellectual Property Rights (IPR) Workshop, London - May 2003 (report on the JISC workshop held in London on 29th May 2003) Ariadne, 2003, Issue 36, available at http://www.ariadne.ac.uk/issue36/iprws-rpt/

Simpson, P., e-Prints at Southampton, IAMSLIC Newsletter, February 2003, No. 86
Nixon, W.J. and Simpson, P., 2nd Workshop on the Open Archives Initiative (OAI): (report on the OAI Workshop at CERN, Geneva, Switzerland, 17-19 October 2002) Ariadne, 2003, Issue 34, available at  http://www.ariadne.ac.uk/issue34/geneva/intro.html


Presentations

Those marked * are available at http://tardis.eprints.org/papers/ - see also the presentations given at the event described above

External
Quality and quantity: tackling real issues in an institutional research repository, Jessie Hey, OAI4: 4th CERN Workshop on Innovations in Scholarly Communication, Geneva, Switzerland, 20nd-22th October 2005, available at http://oai4.web.cern.ch/OAI4/

*Open Access and repositories, Pauline Simpson, Aquatic Sciences and Fisheries Abstracts (ASFA) Board, Rome, Italy, 8th October 2005

*Repositories for research - contributing to the knowledge cycle, Pauline Simpson, Are Repositories Taking Over the World? JIBS 2005 Conference, Nottingham, 15th September 2005

*TARDis: from project to embedded institutional repository, Pauline Simpson, Open Access and Institutional Repositories, Association of Librarians and Information Professionals in the Social Sciences (ALISS), London, 26th July 2005

Farewell to the TARDis: embedding an institutional repository project in the institution, Jessie Hey, JISC Joint Programmes Meeting, Cambridge, 7-8th July 2005, available at http://eprints.soton.ac.uk/16264/

*Southampton institutional research repository, Pauline Simpson, Immediate Futures, University Medical Schools Librarians Group Residential Meeting, University of Edinburgh, 7-8th July 2005

*TARDis: Targeting Academic Research for Deposit and Disclosure at the University of Southampton, Pauline Simpson, Towards a Digital Research Archive for Oxford University, Oxford Internet Institute, 10th June 2005

The TARDis route map to open access: developing an institutional repository model, Jessie Hey, ELPUB 2005: From Author to Reader: Challenges for the Digital Content Chain - 9th ICCC International Conference on Electronics Publishing, Leuven, Belgium, 8-10th June 2005, available at http://eprints.soton.ac.uk/16262/.  This presentation has also been published in the proceedings from the event (see above)

Developing open access with institutional repositories in the UK, Jessie Hey, Conference on Open Access to Knowledge, Braga, Portugal, 12-13th May 2005, available at http://eprints.soton.ac.uk/16195/

*Open Access: Publishing and Repositories - making research more visible, Pauline Simpson, EURASLIC 11: Open waters - open sources, 11th Biennial Conference of the European Association of Aquatic Sciences Libraries and Information Centres, Split, Croatia, 4-6th May 2005

*Creating a Multidisciplinary Institutional Repository Using EPrints Software, Jessie Hey and Leslie Carr, JISC Conference, ICC, Birmingham, 12th April 2005

*Institutional Repositories: how to make your research more visible, Pauline Simpson, Oxford Brookes University, 9th March 2005

*Developing an Institutional Repository at the University of Southampton, Pauline Simpson and Jessie Hey, University of Warwick, 4th March 2005

*How to make your research more visible: repositories and the Open Archives Initiative, Pauline Simpson, Vlaams Institut voor de Zee Young Scientists Day, Bruge, Belgium, 25th February 2005

*Institutional repositories: practical issues, Pauline Simpson, ODINPubAfrica Training Workshop, Limburgs Universitair Centrum, Diepenbeek, Belgium, 23-24th February 2005

*Copyright issues for institutional repositories, Pauline Simpson, ODINPubAfrica Training Workshop, Limburgs Universitair Centrum, Diepenbeek, Belgium, 23-24th February 2005

Institutional repositories: laying foundations for a new era of scholarly communication? A practical view from the Southampton University research repository http://eprints.soton.ac.uk, Jessie Hey, Online Information 2004, London, 30th November-2nd December 2004, available at http://eprints.soton.ac.uk/13599/.  This presentation has also been published in the proceedings from the event (see above)

Building an institutional research repository based on user requirements - a University of Southampton case study, a poster presented at "Institutional Repositories: the Next Stage", a SPARC Meeting, Washington DC, 18-19th November 2004, available at http://eprints.soton.ac.uk/12662/

Policy development for TARDis at the University of Southampton: policy meets practice in building a sustainable institutional repository for research, Jessie Hey, LEADIRS II seminars, London, 1-2nd November and 6-7th December 2004, available at http://eprints.soton.ac.uk/13600/
The Institutional Repository route to Open Access: implications for its evolution, Jessie Hey, Pauline Simpson, Tim Brody and Les Carr, a poster presented at ECDL 2004, Bath, 12-17th September 2004, available at http://eprints.soton.ac.uk/9055/
*The Culture, Care and Content of Institutional Repositories, Pauline Simpson, Preserving our Institutional Intellectual Property, Panel Discussion at IAMSLIC 2004: Voyages of Discovery, parting the seas of information technology, Hobart, Tasmania, 6-9th September 2004

An Institutional Repository Model for the Humanities, Jessie Hey, Pauline Simpson, and Leslie Carr, a poster presented at Digital Resources for the Humanities (DRH 2004), Newcastle, 6-8th September 2004, available at http://eprints.soton.ac.uk/9054/
*Enhancing Research Collaboration with e-publications, a poster presented at the NERC Technology Forum, Southampton Oceanography Centre, 12-13th July 2004

*Back to the Future with TARDis - a poster, JISC Joint Programmes Meeting, Brighton, 6-7th July 2004

*Practical issues in creating an institutional repository, Seminar on New Developments in Scholarly Publishing, London South Bank University, London, 29th June 2004

*Implementing an Institutional Repository: Management, Organizational and Cultural Issues, Pauline Simpson and Jessie Hey, University of Bergen Visit to the University of Southampton meeting, 25th March 2004

Implementing an Institutional Repository: Management and Organizational Issues, Jessie Hey, JISC Conference 2004, International Convention Centre, Birmingham, Session theme: Widening access to institutional assets: what are the practical implications? 23rd March 2004
*Metadata Issues for e-Prints: Experiences from Setting Up an Institutional Repository, Jessie Hey, ePrints UK Workshop, Ashmolean Museum, Oxford, 22nd March 2004, also available at http://www.rdn.ac.uk/projects/eprints-uk/workshops/oxford/
*Implementing an Institutional Repository: Management, Organizational and Cultural Issues, Pauline Simpson, e-Prints UK Workshop, Ashmolean Museum, Oxford, 22nd March 2004, also available at  http://www.rdn.ac.uk/projects/eprints-uk/workshops/oxford/
*Institutional Repositories: an Opportunity for IAMSLIC, Pauline Simpson, 8th October 2003,  Navigating the Shoals: Evolving User Services in Aquatic and Marine Science Libraries, 29th Annual IAMSLIC Conference, Mystic, Connecticut, USA, 5-9th October 2003,

*Academic Scholarship and the Deep (or Invisible) Web, Jessie Hey, SIMS Information Access Seminar Series, University of California, Berkeley, 3rd October 2003

*Building Quality Assurance into Metadata Creation: an Analysis based on the Learning Objects and e-Prints Communities of Practice, Jessie Hey and Sarah Currier, DC-2003 (2003 Dublin Core Conference) Supporting Communities of Discourse and Practice - Metadata Research and Applications, Seattle, Washington, USA, 28th Sep-2nd Oct 2003,

*Scholarly Communication and OAI, Pauline Simpson, Chalmers Institute of Technology, Gothenburg, Sweden, 24th Sept 2003
*Combining Cultures to Create Open Institutional e-Print Archives Joint Workshop, Jessie Hey and Christopher Gutteridge (interspersing short presentations: A busy person's introduction to OAI-PMH and What is GNU EPrints 2?) and followed by Kurt De Belder (Chief, Division of Electronic Services, University of Amsterdam Library), Open Archives: context and initiatives in the Netherlands at Making Connections: Connecting People, Connecting Technology, ALT/SURF joint one day conference Amsterdam 10th April 2003

GNU EPrints 2 Overview, Chris Gutteridge, 11th Pan Hellenic Conference of Academic Libraries, Academic Libraries of Open and Continuous Access, T.E.I. of Larissa, Greece, 6-8th November 2002, available at http://eprints.ecs.soton.ac.uk/6840/

*Open Archives in the Evolving Information Space - Libraries and the Global Perspective, Jessie Hey, 12th National Conference of University Libraries and Symposium of University Library Directors of Latin America and the Carribbean - The (R)evolution of Knowledge and Information, Recife, Brazil,
21-25th October 2002

Overview of the EPrints.org System, Chris Gutteridge, 2nd Workshop on the Open Archives Initiative (OAI): Gaining Independence with ePrints Archives and OAI, Cern, Geneva, 17-19th October 2002,  available at http://indico.cern.ch/conferenceDisplay.py?confId=a02333

*E-Prints and the Open Archive Initiative - Opportunities for Libraries, Pauline Simpson, IAMSLIC 2002 Bridging the Digital Divide, Mazatlan, Sinaloa, Mexico, 6-11th October 2002

Internal

These presentations highlight the advocacy work undertaken by the project internally to the University.  This is considered to have successfully addressed the cultural and legal issues surrounding the institutional repository.

*University of Southampton institutional research repository - an update, Jessie Hey, Post Compulsory Education and Training Meeting, School of Education, 12th October 2005

Southampton's institutional repository, e-prints and the research context, Jessie Hey, LASS ICT for Research Network Seminar Series, 20th June 2005, available at http://eprints.soton.ac.uk/16203/

*Southampton University Research e-Prints, Pauline Simpson, School of Medicine Research Management Committee, 18th May 2005

*Southampton University Research e-Prints - an Opportunity for Chemistry, Jessie Hey, School of Chemistry Away Day, Chilworth, 7th April 2005

*How to make your research more visible: OAI and institutional repositories, Pauline Simpson, Postgraduate Research in Marine and Earth Sciences, Southampton Oceanography Centre, 21st-22nd March 2005

*Southampton University Research Repository: e-Prints Soton, Pauline Simpson, School of Medicine, 19th January 2005

*Southampton University Research e-Prints - a Growing Archive, Jessie Hey, Health Care Innovation Unit, 16th December 2004

*Presentations to University Research Policy Committee, Faculties, School Managers, Individual Schools,TARDis Review Meeting, October - December 2004

*Southampton University Research e-Prints:e-Prints Soton, Pauline Simpson, Jessie Hey and Natasha Lucas, Southampton University Library Schools Liaison Review, 30th November 2004

*The Southampton University Research Repository, Pauline Simpson and Jessie Hey, Open Publishing – the background, the EGU experience and a new Ocean Science Journal: POETS Corner Seminar, Southampton Oceanography Centre, 23rd September 2004

*A Shop Window for Your Schools’ Research: Maintaining Your International Research Profile: Managing the RAE, Pauline Simpson and Jessie Hey, Law, Arts and Social Sciences (LASS) Research Policy Sub Committee, 10th June 2004

*A Shop Window for Your School Research: Maintaining Your International Research Profile, Jessie Hey, School of Physics and Astronomy Staff Development Seminar, 30th March 2004

*Opening Access to Southampton Research - Institutional Repositories for Research Visibility: Time to Deposit, Jessie Hey and Pauline Simpson, Engineering, Science and Mathematics (ESM) Faculty Forum, 26th February 2004
*e-Print Repositories for Research Visibility: Time to Deposit, Pauline Simpson and Jessie Hey, School of Ocean and Earth Science, 13th November 2003

*e-Print Repositories for Research Visibility: Time to Deposit, Pauline Simpson and Jessie Hey, Challenger Division for Seafloor Processes (CDSP), 6th November 2003

*e-Print Repositories for Research Visibility: Time to Deposit, Pauline Simpson and Jessie Hey, George Deacon Division for Ocean Processes, NERC, 30th October 2003

*e-Print Repositories for Research Visibility: Time to Deposit, Pauline Simpson and Jessie Hey,  to James Rennell Division (JRD), NERC, 17th October 2003

*Targeting Academic Research for Deposit and Disclosure, Pauline Simpson and Jessie Hey, presentation to Prof Adam Wheeler, DVC, 18th September 2003

*e-Publications and the e-Library: Current Trends and What They Will Mean for You, Jessie Hey with Paul Boagey, University of Southampton Libraries, at School of Nursing and Midwifery Scholarship Seminar Series, 4th June 2003

See also

DAEDALUS 
Electronic Theses
ePrints UK
HaIRST 
RoMEO
SHERPA
Theses Alive! 

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