FAIR Synthesis: DAEDALUS

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DAEDALUS: Data-providers for Academic E-content and the Disclosure of Assets for Learning, Understanding and Scholarship  

The DAEDALUS project has investigated the use of different repository software to store different types of materials within the University, from which they can then be disclosed to the wider community using the Open Archives Initiative protocol.  These materials include pre-prints, post-prints (deliberately kept separate), ETDs*, administrative documents, and grey literature.  The project has built up a body of experience and expertise in the use of different repository software and demonstrated how a wide range of materials can be stored and disclosed for internal and external use.  The project is split evenly between technical and advocacy activities. 

* ETDs, or electronic theses and dissertations, is the internationally used term for e-theses  

Further information is available via the JISC project page and project website. 

Outputs from the project so far include the implementation of different repository software and associated tools, a collection of content from across the University, a range of supporting guidance and advocacy materials addressing both technical and cultural issues, reports, a mediated archiving model, a series of events and a large number of publications and presentations. Links to related projects and activities have also been established. 

Contact

William J Nixon (Service Development)
Morag Greig (Advocacy)
Glasgow University Library
Hillhead Street
Glasgow G12 8QE

Email: w.j.nixon@lib.gla.ac.uk
Tel: 0141 330 6721

Email: m.greig@lib.gla.ac.uk
Tel: 0141 330 6797

Software

The following software has been implemented as part of the DAEDALUS project:

  • GNU EPrints software version 2.2.3, for the creation and development of an OAI-compliant published and peer-reviewed papers archive, available for open.  The Glasgow ePrints service is a live service. A description of the technical configuration carried out on the GNU Eprints software is available. A summary of the metadata fields used within the Glasgow ePrints service is available.
  • DSpace software version 1.2.2, for the creation and development of an OAI-compliant preprints, working papers and grey literature archive, available for open access. This repository is available, though not yet a live service.
  • The Public Knowledge Project Perl/PHP-based Open Archives Harvester, to provide access across the repositories listed above. This software has amongst its features the ability to export search results into bibliographic management software packages.  This is currently being tested and a development version is available.
  • Google, which has been configured locally to test provision of access across the EPrints and DSpace repositories as an alternative to the harvester software above. This is currently being tested and is not yet available.
  • Innovative Interfaces Metadata Builder, to create XML records of research finding aids for the University catalogue using the Encoded Archives Format DTD.  These will form the basis of records for inclusion in a local repository.
  • Locally-developed scripts to allow the import of records from Reference Manager into EPrints. See below for guidance on using these. 

Content

As of December 2005 over 1990 published paper records were held in the EPrints repository, of which over 370 were available in full-text, and over 300 preprints, ETDs, working and conference papers were held in the DSpace repository.  To access these please follow the repository links above.  The University of Glasgow have examined the delivery of the published papers repository through Google Scholar (see below under Reports).

Guidance and advocacy

The following webpages have been produced to support the repository work.  They reflect the major advocacy activity that has taken place to assist with understanding of the role of the repositories and associated open access initiatives and issues, including copyright.  This advocacy work, whilst originally considered an equal half of the project, has required additional effort.  This, however, is now bearing fruit and a 'tipping point' is being reached in the level of acceptance and acknowledgement of the repositories and their purpose.

The following reports on the local configuration of the GNU EPrints software are available:

The following technical guidance on the use of the Reference Manager scripts has also been produced:

Reports

Search services at the University of Glasgow: PKP Harvester and Google, William J Nixon, Lesley Drysdale and Stephen Gallacher

A report to JISC on the decision to develop an ETD service using DSpace rather than ETD-db, William J Nixon, Morag Mackie and Lesley Drysdale, available at https://dspace.gla.ac.uk/handle/1905/195

A report to JISC of the DSpace User Group Meeting, 10-11th March 2004, Richard Jones and William J Nixon, available at https://dspace.gla.ac.uk/handle/1905/194

Model

Populating the Glasgow ePrints Service: A Mediated Model and Workflow, William J Nixon and Morag Grieg.

Events

Developing an institutional repository: issues and challenges, 27th June 2005

Scottish Open Access Declaration, Royal Society of Edinburgh, 11th October 2004

Glasgow ePrints Service launch event, University of Glasgow, 9th June 2004
Internal seminar for faculty administrators, December 2003
Internal half-day event entitled ‘Institutional repositories: a way forward for research’, 18th June 2003
Creating Change: the Future of Scholarly Communication, University of Glasgow, 9th April 2002
CURL ePrints workshop, University of Glasgow, 4th March 2002

Links with related initiatives and projects

DAEDALUS has made connections with the following initiatives and projects:

  • DSpace@Cambridge DAEDALUS is collaborating as a fellow user of DSpace
  • DSpace User Group - William Nixon attended the user group meeting in March 2004 (see report above)
  • ERPANET DAEDALUS has worked with ERPANET to launch the subject-based ERPAePRINTS service, available at http://eprints.erpanet.org
  • EThOS project - this JISC-funded collaborative project will extend the findings from the FAIR ETD activities and projects, and investigate the practical applicability of a national ETD solution.  The University of Glasgow is the lead partner for EThOS.
  • LEADIRS I and II seminar series - DAEDALUS has contributed presentations to the seminars (see below)
  • OSI Guide to Institutional Repository Software DAEDALUS has contributed to this guide.
  • SPARC William Nixon was on the organising committee of the SPARC Conference 'Institutional Repositories: the next stage', Washington DC, November 2004.
  • University of Cranfield - with regard to scripts for loading MARC records into DSpace
  • University of Edinburgh and Robert Gordon University – collaboration between the three FAIR ETD projects, including agreement on a UK Metadata Core Set for ETDs 
  • University of Bergen - Staff from DAEDALUS visited the University of Bergen to provide them with an overview of institutional repository work and to assist in the set-up of their DSpace service.  Bergen returned the visit in December 2004
  • University of Glasgow IT Education Unit - DAEDALUS has worked in conjunction to develop an open access journal, the Journal of eLiteracy, on the back of the repository collections developed as part of the project
  • Project staff are involved with the JISC-funded espida project, which is developing a sustainable business-focussed model for digital preservation at an FE/HE institution

Publications

Grieg, M. and Nixon, W.J., DAEDALUS: Delivering the Glasgow ePrints Service, Ariadne, 2005, Issue 45, available at http://www.ariadne.ac.uk/issue45/greig-nixon/ and https://dspace.gla.ac.uk/handle/1905/426

Nixon, W.J. and Greig, M., DAEDALUS: Freeing research at the University of Glasgow, Short report included in: Open Access in Scotland: Punching Above Our Weight? WIDWISAWN, 2004 2(4), available at http://widwisawn.cdlr.strath.ac.uk/issues/vol2/issue2_4_2.html#daeda
Mackie, M., The DAEDALUS Project: developing institutional repositories at Glasgow, ASSIGNATION, 2004 21(3): 16-18
Mackie, M., Filling Institutional Repositories: Practical strategies from the DAEDALUS Project, Ariadne, 2004, Issue 39, available at http://www.ariadne.ac.uk/issue39/mackie, https://dspace.gla.ac.uk/handle/1905/196 and in Japanese at http://www.nii.ac.jp/metadata/irp/mackie/

Ashworth, S., Mackie, M. and Nixon, W.J., The DAEDALUS Project: developing institutional repositories at Glasgow University: the story so far, Library Review, 2004 53(5): 259-264
Nixon, W.J., DAEDALUS: Initial experiences with EPrints and DSpace, Ariadne, 2003, Issue 37, available http://www.ariadne.ac.uk/issue37/nixon/, https://dspace.gla.ac.uk/handle/1905/197 and in Japanese at http://www.nii.ac.jp/metadata/oai-pmh/nixon2/
Nixon, W.J., DAEDALUS: Freeing Scholarly Communication at the University of Glasgow, Ariadne, 2003, Issue 34, available at http://www.ariadne.ac.uk/issue34/nixon/ and at https://dspace.gla.ac.uk/handle/1905/63
Nixon, W.J., The evolution of an institutional ePrints archive at the University of Glasgow, Ariadne, 2002, Issue 32, available at http://www.ariadne.ac.uk/issue32/eprint-archives/, https://dspace.gla.ac.uk/handle/1905/27 and in Japanese at http://www.nii.ac.jp/metadata/oai-pmh/nixon1/

Presentations

DAEDALUS: ePrints Overview, William Nixon, Scottish Web Meeting, University of Strathclyde, 4th December 2004
The Copyright Conundrum: how to populate your repository and stay legal, Morag Greig, Institutional Repositories: The Next Stage, SPARC Meeting, Washington DC, 18-19th November 2004, available at http://www.arl.org/sparc/meetings/ir04/ir04speak.html
DPrints: DSpace and EPrints at the University of Glasgow, William J Nixon, Institutional Repositories: The Next Stage, SPARC Meeting, Washington DC, 18-19th November 2004, available at http://www.arl.org/sparc/meetings/ir04/ir04speak.html
DAEDALUS: A repository case study, Morag Greig and William J Nixon, LEADIRS II, London, 3rd November 2004, available at http://www.lib.gla.ac.uk/daedalus/papers/index.html
From ePrints to eSPIDA: Digital Preservation at the University of Glasgow, William J Nixon, DPC Meeting, London, 19th October 2004, available at http://www.dpconline.org/graphics/events/041019forum.html
DAEDALUS: DSpace and ETDs at Glasgow, William J Nixon, at ‘The Next Stage’ E-theses seminar, London, 27th September 2004, available at http://www.rgu.ac.uk/library/about/events.html
The DAEDALUS Project: an institutional repository case study, Susan Ashworth, Pre-conference workshop on Institutional Repositories at the eIFL General Assembly, Poznan, Poland, 9-12th September 2004, available at http://www.lib.gla.ac.uk/daedalus/papers/index.html
OAI Projects, William J Nixon, ICAU, Porto, Portugal 7th September 2004
Institutional Repositories: One Road to Open Access, William J Nixon, JISC CNI Meeting, Brighton, 8-9th July, 2004
Implementing electronic theses at Glasgow: cultural and technical challenges, Morag Mackie, JISC CNI Meeting, Brighton, 8-9th July, 2004
Eprints and institutional repositories: a beginner's guide, Morag Mackie, ePrints UK Workshop, Edinburgh, 14th May 2004
DAEDALUS: developing institutional repositories at Glasgow, Morag Mackie, CILIPS UC&R Meeting, Glasgow, 1st April 2004
DAEDALUS: Developing an agenda for Institutional EPrints Archives, William J Nixon at the LIR HEAnet Annual Seminar 2004, Trinity College, Dublin, Ireland, 27th March 2004, available at http://lirgroup.heanet.ie/events/agm2003.htm
DAEDALUS: DSpace at the University of Glasgow, William J Nixon, DSpace Users Group, Boston, MA, 10th March 2004, available at http://www.dspace.org/conference/agenda.html
DAEDALUS: DSpace, William J Nixon, SVEP,  Gothenburg, Sweden, 4th March 2004

DAEDALUS: Institutional Repositories and DSpace, William J Nixon, Bergen, Norway, 2nd March 2004
e-Theses in the wider context: The Institutional Level, William J Nixon, at A Future for UK Theses Conference, London, 22nd January 2004, available at http://www.rgu.ac.uk/library/about/events.html and https://dspace.gla.ac.uk/handle/1905/166
Operating a Licensed Software System Vs an OSS System: Or, An LMS and an IRS, William J Nixon, at the LEADIRS Seminar Series, London, 17th November 2003
DAEDALUS: Digital Repositories at the University of Glasgow – a poster, Morag Mackie, 7th European Conference on Research and Advanced technology for Digital Libraries, Trondheim, 17-22nd August 2003, available at https://dspace.gla.ac.uk/handle/1905/58
Experiences with DSpace and ePrints, William J Nixon, 6th Digital Preservation Workshop, London, 24th June 2003, available at http://www.dpconline.org/graphics/events/24603dpcforum.html and https://dspace.gla.ac.uk/handle/1905/75
DAEDALUS: Facing the Challenges of E-Theses at the University of Glasgow. William J Nixon, at ETD 2003, Berlin, Germany, 22nd May 2003, available at https://dspace.gla.ac.uk/handle/1905/9
Challenging the Crisis in Scholarly Communication: A role for the Open Archives Initiative (OAI), William J Nixon, Briefing Session at the UK Serials Group Conference, 7-9th April 2003, available at https://dspace.gla.ac.uk/handle/1905/57
DAEDALUS Project, Susan Ashworth and William J Nixon at the USTLG Spring Meeting "Scholarly Communication, including Open Archives", Newcastle University, 4th March 2003, available at http://www.leeds.ac.uk/library/ustlg/spring03/index.htm and https://dspace.gla.ac.uk/handle/1905/59
FAIR (Focus on Access to Institutional Resources), William J Nixon, JISC "e-Libraries for e-Learning meeting", London, 28th February 2003, available at https://dspace.gla.ac.uk/handle/1905/60
DAEDALUS: an ePrints Case Study, Susan Ashworth and William J Nixon, The Changing Nature Of Scholarly Communication: the University of Durham e-print consultation event, University of Durham, 10th December 2002, available at https://dspace.gla.ac.uk/handle/1905/61
ePrints: The Glasgow Experience, William J Nixon, CURL ePrints Workshop, 4th March 2002, available at http://www.lib.gla.ac.uk/eprintsworkshop/programme.html
Setting up an institutional ePrints archive - what is involved? William J Nixon and Chris Rusbridge, UKOLN Meeting: Developing an agenda for institutional e-print archives, Institute of Mechanical Engineers, London. 11th July 2001, available at https://dspace.gla.ac.uk/handle/1905/31

See also

Electronic Theses
ePrints UK
HaIRST
RoMEO
SHERPA
TARDis
Theses Alive!