Myerscough College, a Further Education (FE) College that specialises in Landbased and Sports, offers Higher Education (HE) part-time, online and distance learning opportunities. Over the last two years the College has experienced a period of significant change and modernisation of its Capita UNITe integrated MIS system. Previously the production of course information was facilitated by both UNITe and an in-house software application together with manual intervention to produce course related web pages. Recent system development has necessitated the use of an interim manual solution for publishing course information web pages. Course fact sheets are word-processed later to be converted into a web format. Manual intervention, duplication and re-keying are features of the current process which is prone to error, with a limited audit trail and difficult to quality assure.

Course Data Stage 2 Myerscough College: My Course – Electronic Data Feed

Myerscough College, a Further Education (FE) College that specialises in Landbased and Sports, offers Higher Education (HE) part-time, online and distance learning opportunities. Over the last two years the College has experienced a period of significant change and modernisation of its Capita UNITe integrated MIS system. Previously the production of course information was facilitated by both UNITe and an in-house software application together with manual intervention to produce course related web pages. 

Recent system development has necessitated the use of an interim manual solution for publishing course information web pages.  Course fact sheets are word-processed later to be converted into a web format.  Manual intervention, duplication and re-keying are features of the current process which is prone to error, with a limited audit trail and difficult to quality assure.

MY (MYerscough) Course - Electronic Data Feed will not only contribute to sector needs but will allow for the development of an automated approach through the production of an XCRI-CAP (eXchanging Course Related Information – Course Advertising Profile) feed for our HE provision including part time, postgraduate and online and blended learning be courses. Where the project also considers changes are needed to course data management processes to address national initiatives such as Key Information Sets (KIS) and the Higher Education Achievement Report (HEAR) the potential for the use of XCRI-CAP as a viable feed  will be investigated.

The College has used the Self Assessment Review tool to ascertain its institutional readiness to implement the changes needed to address the existing and future internal and external data system and process requirements.

Initial studies have highlighted the need for alignment of existing internal practices to meet stakeholder requirements.  Analysis of College processes and work flows to support the technological innovations required will be undertaken with an intention to use Enterprise Architecture and the modelling tool Archi to map our business processes in parallel with our IT systems.

It is predicted that effective handling of course data will aid internal business intelligence and decision making and that there will be improvement in the information, advice and guidance (IAG) available to our prospective students, so that they can compare courses and make informed choices in a dynamic educational environment.

Improved quality and accessibility of information will ensure that the right students are placed on the right courses and therefore improve student retention and success impacting not only at Myerscough College but within the sector as a whole.

Objectives

  1. To analyse the findings of the completed self assessment framework to support the proposed project work packages.
  2. To comprehensively review existing processes and work flows with regard to production of HE course data sets including admissions processes in advance of technical workpackages
  3. To ensure that new practices are aligned with internal and external stakeholder requirements prior to the development of the data feed. With consideration for national initiatives such as Key Information Sets (KIS) and the Higher Education Achievement Report (HEAR).
  4. To adopt the Enterprise Architecture methodology and Archi tool for the duration of the project and to evaluate the benefits of mapping the interactions between business, applications and technology to effect organisational change within Myerscough.
  5. To develop systems including work flows which satisfy the demands for high quality, fit for purpose, standardised, and accessible HE course information.
  6. To develop an XCRI-CAP feed that includes 'hard to find' courses, for example distance-, part-time, online and postgraduate courses.
  7. To identify and test the potential use of the XCRI-CAP feed for other internal functions.

Anticipated Outputs and Outcomes

  • Phase 1 Interim report: due date 25th May 2012 Analysis of existing processes and workflows. Review of HE Course data management systems including design and development, collection, storage and output stages and subsequent development of required work flows for proposed system.
  • Phase 2 Interim report: due date 25th November 2012 Design of new processes and systems, including data capture, storage and implementation of XCRI-CAP feed to organisations who collect, aggregate and publish information about courses, testing, and evaluation by stakeholders.
  • Data Management Guidelines: guidelines for management of course information from creation to the point of delivery.
  • XCRI-CAP Feed to a COOL URI Data feed which delivers HE advertising information including that relating to 'hard to find' courses, For example distance-, part-time, online and postgraduate courses.
  • Phase 3 Final report in draft 28th January 2013 Due date 10th March 2013 Implementation of changes based on test results, staff training, handover of live systems. Project sign off.
  • Completion Report: due date 28th April 2013 
  • Enterprise Architecture Evaluation Report: effectiveness of Enterprise Architecture in effecting the  alignment of processes to achieve strategic goals through managed change

Documents

Final report

Project Staff

Project Manager
  • Benita Wiseman, Director of Corporate Services, Myerscough College, Corporate Services, 01995 642239, 01995 642333 bwiseman@myerscough.ac.uk
Project Team

Documents & Multimedia

Summary
Start date
12 January 2012
End date
29 March 2013
Funding programme
e-Learning programme
Strand
Course Data: making the most of course information
Lead institutions

Myerscough College

Topic