Permissions letter template
SCA IPR toolkit - Practical tools
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Context
This resource is based upon the IPR Toolkit created by the JISC-funded Web2Rights Project and adapted for SCA sponsors and other organisations across the public sector. It is intended to form part of a toolkit, which can be further adapted to suit specific requirements and issued to content creators and content users across the public sector who are responsible for rights management and rights clearances.
Template permissions letter for using third-party materials
The draft shown below is an example of the sort of letter that might be sent out when requesting permissions to use third-party rights. The wording should be amended and customised in the light of the specific request detail and the type of content/technology for which rights clearance is necessary.
It is recommended that two copies of the letter, on letter-headed paper, are sent to the rights holder together with a stamped addressed return envelope and/or fax number.
[date]
[name and address of rights holder]
Dear [add name and title]
Request for Rights Permission to use [include name of work and creator]
We are currently [include details about your proposed use and context of use here]
We would like to seek your permission to make use of your works/works for which you administer the rights [delete as appropriate] for the purposes described above. Could you please confirm your consent, by countersigning both copies of this letter and returning one to us in the envelope provided or by return of fax.
We look forward to hearing from you in due course.
Yours faithfully,
[add signature and date]
[add name, position and organisation]
[Counter-signature of rights holder]
[Name]
[Date]
Schedule
Whilst we hope you find the contents of the SCA IPR Toolkit useful and informative, the contents are for general advice and best practice purposes only and do not constitute legal advice. Although we believe the contents are up to date and accurate as well as a true representation of best practice advice, we can give no assurances or warranty regarding the accuracy, currency or applicability of any of the contents in relation to specific situations and particular circumstances. In such circumstances, appropriate professional legal advice should always be sought.