RRS20 Legal Affairs Management
Higher Education Institutions: Record Retention Schedule (RRS)
E Corporate Management
20 Legal Affairs Management
20.1 Legal Affairs Management Policy Development
20.2 Legal Affairs Management Procedures Development
20.3 Contracts & Agreements Management
20.4 Legal Claims Management
20.5 Litigation Management
20.6 Legal Interpretation & Advice Provision
20.1 Legal Affairs Management Policy Development
Reference |
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Description |
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Retention Period |
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Citation |
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Notes |
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Records documenting the development and establishment of the institution's policies on legal affairs and the acquisition/provision of legal services. |
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Superseded + 5 years |
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NA |
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Review for archival value |
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20.2 Legal Affairs Management Procedures Development
Reference |
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Description |
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Retention Period |
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Citation |
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Notes |
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Records documenting the development and establishment of the institution's procedures for the conduct of legal affairs and the acquisition/provision of legal services. |
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Superseded + 5 years |
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NA |
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Review for archival value |
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20.3 Contracts & Agreements Management
Reference |
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Description |
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Retention Period |
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Citation |
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Notes |
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Records documenting legal support for the negotiation, establishment and review of contracts and agreements between the institution and third parties : agreements and contracts under seal. |
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Termination of contract + 12 years |
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1980 c.58 |
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Review for archival value |
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Records documenting legal support for the negotiation, establishment and review of contracts and agreements between the institution and others : other contracts and agreements. |
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Termination of contract + 6 years |
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1980 c.58 |
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Review for archival value |
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20.4 Legal Claims Management
Reference |
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Description |
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Retention Period |
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Citation |
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Notes |
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Records documenting the provision of legal support and representation for the institution in dealing with claims by or against the institution which do not proceed to litigation or settlement by an agreement. |
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Settlement of claim + 6 years OR Withdrawal of claim + 6 years |
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1980 c.58 |
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Review for archival value |
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20.5 Litigation Management
Reference |
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Description |
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Retention Period |
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Citation |
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Notes |
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Records documenting litigation between the institution and third parties where legal precedents are set. |
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Life of institution |
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1980 c.58 |
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Review for archival value |
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Records documenting litigation between the institution and third parties which does not set legal precedents. |
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Settlement of case + 6 years |
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1980 c.58 |
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Review for archival value |
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20.6 Legal Interpretation & Advice Provision
Reference |
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Description |
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Retention Period |
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Citation |
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Notes |
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Records documenting legal advice requested by, and provided to, the institution concerning:
- interpretation of legislation affecting the institution's legal framework, governance, responsibilities or operations
- proposals for new legislation affecting the institution's legal framework, governance, responsibilities or operations
- the institution's relationships with government bodies and HE regulators
- industrial relations issues
- health, safety and environmental issues |
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Life of institution |
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NA |
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Review for archival value |
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Records documenting legal advice on other matters requested by, and provided to, the institution. |
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Superseded + 5 years |
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NA |
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