RRS10 HE Sector Relations Management : JISC

Records life cycle structure study (2002)

RRS10 HE Sector Relations Management

Higher Education Institutions: Record Retention Schedule (RRS)

D External Relations

10 HE Sector Relations Management

10.1 HE Sector Relations Strategy Development
10.2 HE Sector Relations Management Planning
10.3 HE Sector Relations Management Performance Management
10.4 HE Sector Relations Management Policy Development
10.5 HE Sector Relations Management Procedures Development
10.6 HE Sector Communication Management
10.7 HE Sector Relations Event Management
10.8 HE Sector Organisations Membership Administration

10.1 HE Sector Relations Strategy Development

Reference		Description		Retention Period		Citation		Notes
		Records documenting the development and establishment of the institution's HE sector relations strategy.		Superseded + 5 years		NA		Review for archival value

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10.2 HE Sector Relations Management Planning

Reference		Description		Retention Period		Citation		Notes
		Records documenting the formulation of plans for the implementation of the institution's HE sector relations strategy.		Superseded + 5 years		NA		Review for archival value

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10.3 HE Sector Relations Management Performance Management

Reference		Description		Retention Period		Citation		Notes
		Records containing data on, and analyses of, performance against the plans for the implementation of the institution's HE sector relations strategy.		Current year + 1 year		NA		Review for archival value
		Records containing reports of performance against the plans for the implementation of the institution's HE sector relations strategy.		Current year + 5 years		NA		Review for archival value
		Records documenting the conduct and results of audits and reviews of the HE sector relations function, and responses to the results.		Current year + 5 years		NA		Review for archival value

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10.4 HE Sector Relations Management Policy Development

Reference		Description		Retention Period		Citation		Notes
		Records documenting the development and establishment of the institution's HE sector relations management policies.		Superseded + 5 years		NA		Review for archival value

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10.5 HE Sector Relations Management Procedures Development

Reference		Description		Retention Period		Citation		Notes
		Records documenting the development of the institution's HE sector relations management procedures.		Superseded + 3 years		NA

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10.6 HE Sector Communication Management

Reference		Description		Retention Period		Citation		Notes
		Records documenting the institution's general communications with other HE institutions, other educational institutions, professional associations and learned bodies.		Current year + 5 years		NA		Review for archival value
		Records documenting the production of publications specifically intended for the HE sector.		Publication + 1 year		NA
		Publications		While current + 1 year		NA		Review for archival value
		Records documenting general enquiries from institutions and other bodies in the sector, the internal handling of these enquiries and the responses given.		Last action of enquiry + 1 year		NA

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10.7 HE Sector Relations Event Management

Reference		Description		Retention Period		Citation		Notes
		Records documenting the planning and impact/results of events for the HE sector.		Completion of event + 3 years		NA
		Records documenting the organisation and administration of events for the HE sector.		Completion of event + 1 year		NA

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10.8 HE Sector Organisations Membership Administration

Reference		Description		Retention Period		Citation		Notes
		Records documenting the establishment and maintenance of corporate or individual (institutionally-funded) membership of professional associations and other organisations in the HE sector.		Renewal / Termination of membership + 1 year		NA
		Records documenting the institution's official response to surveys and consultations conducted by professional and other organisations in the HE sector.		Completion of response + 1 year		NA		Review for archival value
		Records documenting the institution's official representation on committees of professional and other organisations in the sector.		Termination of membership of organisation		NA

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