JISC

Records documenting the development and establishment of the institution's research strategy.

Superseded + 10 years

NA

Review for archival value

Records documenting the formulation of plans for the implementation of the institution's research strategy.

Superseded + 10 years

NA

Review for archival value

Records containing data on, and analyses of, performance against the plans for the implementation of the institution's research strategy.

Current academic year + 1 year

NA

Records containing reports of performance against the plans for the implementation of the institution's research strategy.

Current academic year + 10 years

NA

Review for archival value

Records documenting the conduct and results of audits and reviews of the research function, and responses to the results.

Current academic year + 10 years

NA

Review for archival value

Records documenting the development and establishment of the institution's research policies.

Superseded + 10 years

NA

Review for archival value

Records documenting the development and establishment of the institution's research procedures.

Superseded + 10 years

NA

Review for archival value

Records documenting the development of the institution's internal quality assurance processes.

While current

NA

Review for archival value

Records documenting the conduct and results of formal internal reviews of research quality, and responses to the results.

Current academic year + 5 years

NA

Review for archival value

Records documenting the conduct and results of external reviews and audits of research quality and standards.

Current academic year + 5 years

NA

Review for archival value

Records documenting liaison with research sponsors to monitor their research policies and to promote the institution's capabilities.

Current academic year + 5 years

NA

Records documenting the identification and exploration of new research opportunities which lead to research projects.

Completion of project

NA

Review for archival value

Records documenting the identification and exploration of new research opportunities which do not lead to research projects.

Last action + 5 years

NA

Records documenting the formation and management of partnerships and other collaborative arrangements to undertake research.

Life of partnership/arrangement + 6 years

1980 c.58 

Review for archival value

Records documenting the design of research projects and the preparation of formal research project proposals which lead to research projects.

Completion of project + 5 years

NA

Review for archival value

Records documenting the design of research projects and preparation of formal research project proposals which do not lead to research projects.

Last action + 5 years

NA

Review for archival value

Institutions must determine retention requirements for research data and records on a project by project basis, or at least for clearly defined categories of projects, taking account of:

• the legal and regulatory framework for particular types of research
• the terms and conditions imposed by external research sponsors
• the commercial, political or ethical sensitivity of particular types of research, or any research for particular external sponsors

Records documenting the management of internally-funded research projects.

Completion of project + 3 years

NA

Records documenting the management of externally-funded research projects.

Completion of project + 6 years unless a longer period is required by sponsor contract

1980 c.58 

Final reports of all research projects

Completion of project + 5 years

NA

Review for archival value

Records documenting announcements of research results other than in publications or through the media.

Issue of announcement + 1 year

NA

Records documenting the preparation of publications, audio-visual presentations, demonstrations or other means of disseminating research results.

Publication / Delivery + 1 year

NA

Final versions of publications, presentations etc.

Publication / Delivery + 3 years

NA

Review for archival value

Records documenting the identification of new intellectual property and liaison with specialists regarding applications for patents etc.

Last action on issue + 5 years

NA

Review for archival value

Records documenting the identification of opportunities for commercial exploitation of research results and liaison with specialist staff regarding formation of spin-out companies to develop commercial products.

Last action on issue + 5 years

NA

Review for archival value

Records documenting the development of the institution's research programmes.

Life of programme + 10 years

NA

Review for archival value

Records documenting routine monitoring of external developments and trends to inform the development of the institution's research programmes.

Current academic year + 1 year

NA

Records containing data on, and analyses of, student numbers and other programme statistics.

Current academic year + 3 years

NA

Records containing reports of routine internal reviews of research programmes.

Current academic year + 5 years

NA

Review for archival value

Records documenting the conduct and results of formal independent reviews of research programmes, and the responses to the results.

Current academic year + 5 years

NA

Review for archival value

Records documenting the conduct of formal assessments of work undertaken by research students.

Completion of student's programme + 6 years

1980 c.58 

Records documenting awards and classifications, including reviews in response to notifications of mitigating circumstances or academic appeals.

Current academic year + 6 years

1980 c.58 

Records documenting the appointment of supervisors for research students.

Termination of appointment + 1 year

NA

Records documenting academic advice and guidance to individual students on the selection of research subjects and on the progress and standard of their work.

Completion of student's programme + 6 years

1980 c.58 

Records documenting the development and delivery of training in research-related skills.

Current academic year + 5 years

NA